News for March, 2017

We have a new features and new products to announce plus we hope to see you at USITT in St. Louis March 8th.

Theatre Inventory Database –

New Module – Wigs!  
The Wigs module allows you to enter descriptive data on your wigs, add up to 6 photos, do searches and reports, check them out to Individuals and Organizations.  The Wigs module is an “add-on” to the Theatre Inventory Database and is $75.

New Features:
Connect Props and Wigs to Ensembles – now you can add props (like weapons or musical instruments) and wigs to an Ensemble record so you can print out the full list of what an actor wears and carries in a production.
Performers Audition Materials – On the Performer’s screen there is a new tab for Audition material.  You can link to 3 videos, a PDF and one additional image.

New Reports:
List all Costumes from a Production by Cleaning Codes. After a production is finished you can print a report of all the costume pieces that are assigned to the Ensembles.  The records will be grouped by Cleaning Codes.  (Thanks to Laurie L. for requesting this.)
Search Ensembles by Date Updated and print a list of all Ensembles with their Costume Pieces listed. (Thanks to Kathryn for this request)
Box Reports have been updated – The Box Reports are designed to go on the outside of a storage box or bin.  You can print the report by Storage Location and Box/Bin.  There are 5 different style reports to show all the items in the box or a summary. (We now offer the 4″ x 6″ adhesive pockets to hold the box report on the box/bin – see below).

The newest version – 7-2 will be released on March 7th.  If you are interested in updating your current installation to this one, please contact me after March 12th (when I get back from USITT).  Updates in the first 12 months after purchase are free, after that they are $75.

Equipment Inventory Database

The Equipment Inventory Database contains the Lighting, Sound and Equipment/Tools modules.  There aren’t any new features to the modules but they are all contained in a single application.  Each module has a price but there are discounts applied to purchasing multiple modules.  Look to download it after March 13th.

USITT – St. Louis – March 8-11

We are still busy getting everything ready for USITT.  We hope you will be coming to St. Louis next week and will stop by our booth – #327.  If you are in the St. Louis area and would like a free pass to the Expo (where all the booths are) click here: and when prompted enter this code to get the free pass:  CIR327 .  The Expo dates are Thursday & Friday, March 9th and 10th – 11am – 5:30 pm and Saturday March 11th from 9:30 to 2 pm.

At my booth I will be showing the newest version of the Theatre Inventory Database with the Wigs Module, new reports and other features.  I will also be showing the updated Equipment Inventory Database with the Lighting, Sound and Equipment modules.  As always I will have lots of brochures and free tape measures for everyone.  My booth is behind Oregon Shakespeare Festival’s Costume Rental.  Look for the Disney booth and keep walking.

On Wednesday I will be giving a  presentation is “Theatre Inventory Management – Where Do I Start ? “.  I will be showing a 7 step plan that will help you plan and prepare a proposal to get funding for the project.  I will also be showing the “Become The Expert” series of free lessons to help you learn about inventory management, some computer basics, taking photos for the inventory project and the essential skills for using the Theatre Inventory Database to its best advantage.

New Product: 4″ x 6″ Adhesive Pockets for Box Reports.

Several customers asked how they can attach the 4″ x 6″ Box Reports to their small and medium sized storage boxes.  We found a source for 4″ x 6″ adhesive pockets and now offer them in packages of 15 pockets.  See the photo above of the 2 boxes.  The smaller box has the 4″ x 6″ pocket.  The larger box report is in a a regular sheet protector that is taped on the box.  The 4″ x 6″ pockets are made of heavy vinyl and have a good adhesive to make them really stick. Get your boxes organized and labeled so you can tell at a glance what is inside without having to open them.

Ultimate Ditty Bags – Our Ditty Bags are becoming quite popular so we ordered more to be made and they are now in stock ready to be cutomized for you.  We are now able to offer discounts for quantities of 10 bags or more.  Check out the store to see the latest photos and prices.

Please check our website ( for any updates as they become available.
Please contact us if you have any questions about the software, tags or other products.

As a quick reminder – while I am at USITT (March 7 – 11) I will not be able to process any orders.  I will take care of all of them when I return on Monday, March 13th.

New Store !

We have created a new Costume Inventory Store to help you purchase our products.  We hope you like it.  Please let us know if you have any questions or find something that we left out.

We really appreciate your business and wanted to make your shopping trip as easy as possible.

We will be increasing prices in January (sorry) so take a look at things before the prices go up.


Theatre Inventory Database 6-10

We’ve been working on several new features for the Theatre Inventory Database 6-10.  The database is ready to download from our website.  If you wish to upgrade your current database to this one, please let us know so we can help.  Upgrades in the first year of your purchase are free!

New Features:
Roles in Productions – The Act/Look field has been moved to a new tab.
Checkout/Rental reports updated – More fields have been added to the reports.
New Scripts reports – Now print reports for all scripts and all students
New Performer fields – More measurement fields
Quick View on Costume Photo Gallery – New popup with costume info

Look for the descriptions and screen prints in the “New Features” section of the User Guide here.

Barcode Scanner Questions??

We have added a tutorial with information on Barcode Scanners.

How to use a Scanner for Finding a costume/prop record

How to use a scanner to check-out and check-in costumes/props

How to fix connection issues.

Check it out and let us know if you have any questions.

Barcode scanners are available for purchase in our store:


Theatre Inventory Database 6-8

Version 6-8 is available now to download.  There aren’t too many changes but the Photo Gallery for Costume Pieces has a new button called “Quick”.  This button opens up a popup with the Tag ID, Size, Adult/Child info, Current Location and Storage Location listed.  It is just a quick way to look at records to see if a Costume Piece is going to work for you.



If you would like to upgrade to 6-8, please contact us so we can help move your data.




Barcode Scanner Issues Fixed !

Any wireless device that uses a USB connection like scanners or mice can be a great tool – as long as they work.  Recently I (and a few customers) have experienced issues with our wireless barcode scanner not communicating with our computers.  After a little research I have found a few ways to get things working again.

Note:  These fixes (along with screen prints) are on the website in the Support\Tutorials Barcode Scanners tutorial:

One more note:  Some scanners need to be at least 10 inches away from the barcode to be able to read it.  Try moving the scanner farther away to see if that works.

Fix #1:

1.  Put the USB Connector from the scanner in a USB port on the computer.

2.  Wait for the computer to install the drivers for the scanner.  You can see the progress on the task bar.

3.  Turn off the computer – all the way (not just a restart).

4.  With the USB Connector still in the computer – turn the computer back on.

5.  Test the scanner again.

If it works – great !  If not – try Fix #2

Fix #2

To scan for hardware changes, follow these steps:

1.  Click Start, and then click Run.  Go To Settings (Control Panel) and select Device Manager   OR – Click on the Start button, Type Device Manager.

2.  Select the Device Manager. The Device Manager window opens.

3.  In Device Manager, click your computer name (at the top of the list) so that it is highlighted.

4.  Select Action from the top menu, and then click Scan for hardware changes.  (You probably won’t see or hear anything)

5.  Check the USB device to see whether it is working.

If this doesn’t work – look at this Microsoft website:

 Check out our new website with more help and tutorials in the Support Section.


Updates to Theatre and Lighting Inventory Databases

The Theatre Inventory Database, version 6-6 is now available for downloading.  The new features are:

  1. The  “X” (Close Window)  in the upper right hand corner or the screen is now deactivated.  Using the “X” to close the program caused a few issues for some customers so it was best to keep users from using it.  To exit the program, use the “Exit” button on the Main Menu.
  2. New search option on “Needs Repair” and “Needs Alterations”.  The Advanced Search screen now has the options to search for Costume Pieces that need repairs or alterations.
  3. The Storage Location Details now will sort correctly.  If you have Box 1, Box 2, and Box 10 – the records will now sort correctly by the text and the number.
  4. In the Ensembles screen you can add a Costume Piece by Name as well as Tag ID.
  5. The Patterns Inventory Database has been updated to include a “Pattern Type” field. You can enter your own types – such as Sewing, Knitting or Crochet – or any other category you want.

The Lighting Inventory database has been improved to have:

  1. Easier to read screens – with new fields:  Serial #, Rigging, Gobo Size, etc.
  2. Improved checkout features and a Quick Check-in module (similar to the ones in the Theatre Inventory Database.  A new User Guide will be available soon.













If you are interested in upgrading either the Theatre or the Lighting database and already have data in your database, please contact me to help you with the upgrade.


Dedicated Server option Discontinued

The “Dedicated Server” installation option is being discontinued.

As of February 29th, the Dedicated server will be turned off.  There were never enough accounts to pay for the service.  I felt it was a good option for theatre companies and schools to have access from a variety of devices and locations but the monthly fees were too much for organizations to manage.

If you would like to discuss this option with me, please contact met as soon as possible.

Standard shipping prices increasing

The Post Office has increased their rates for Priority Mail by as much as 18% !  Yikes.  For orders less than $45 the shipping rate is now $6.95 to cover the cost of the small box or padded envelope.  Sorry for the increase but I have to pass these costs along.

Rack dividers will be going up $3 in March.

Thanks !

Theatre Inventory Database 6 – New features

Version 6 of the Theatre Inventory Database is here.  The most useful new features are:

  1.  Costume Piece and Props records can now have 6 photos each.  The main photo is at the top and there is a small tab control below it with tabs for photos 2 – 6.  CostumePieces-Resize





CostumePieces -View All Photos

To view all photos – there is a “View All Photos” button which will display then all together.






The Costume Piece Report will print all 6 photos:CostumePieceReport








2)  The Productions screen can now display the 1st photo of each costume piece, ensemble, performer and prop/set piece assigned to a production.















3.  The titles of the Application, Productions, Checkout/Rental and Performers/Individuals can be changed.  On the Utilities menu there are options to add/edit the list of choices for each title.







To change a title that will be displayed go to the Company/Application Information screen (Utilities Menu).  Look for the Drop-down boxes and make your selection.








4)  In version 5 the database was split between two files:  the Theatre Inventory Database 6-1.accdr which holds the forms, reports and program code; and Theatre Inventory Database-DATAONLY.accdb – the data tables.  This makes the database much more efficient and easier to use in a multi-user environment.  But – if the database tables were moved or it was installed in a different directory than the program expected – the database application would not open.  Now when the database opens if it cannot find the data tables file it will prompt you to select the directory where the file is and relink the tables.  (See the User Guide for more information.)

5)   There were several small changes to the User Security settings to make sure all forms conform to the rules.

6)  The Scripts form now has a Storage Location field so you can assign a location to each set of scripts.

Please let us know what you think of the new features.  If you have version 5 (5-1, -3, -11 etc.) you can upgrade for free.  Versions 2,3 and 4 can upgrade for a $75 fee.  You will need to send me your database and I will import your data to the new structure and send it back.

The User Guide will be updated with new information and photos soon.

*** Note – for some reason the dbPix30 installation (a required part of the installation package) will sometimes (but not always) give you a “TWAIN.dll” error message.  Just click “Ignore” and it will go away.  The company that makes dbPix is working on a solution.


The Complete Theatre Inventory Database Package !

We are now offering a Complete Theatre Inventory Database Package and a Complete Uniform Inventory Database Package.  Both packages include software, tags and labels plus the Dritz Petite Press Mini Iron and your choice of a bar code scanner.









The Complete package includes the database + 1,000 tags, 250 labels, plus Petite Press, Barcode Scanner
Complete Package – Theatre Inventory Database – Elite $ 700.00
Complete Package – Theatre Inventory Database – Standard $ 600.00

We offer two barcode scanners:

The Adesso 2100 U USB Barcode scanner:  ($85 if bought separately)Adesso2100U






TaoTronics Wireless USB Barcode Scanner ($75 if bought separately) BarcodeScanner-Wireless







The Dritz Petite Press – portable mini iron is a great way to apply the iron-on tags.  We highly recommend this iron.


Dritz Petite Press











The Startup Packages are still available if you just want the software and tags.

The Startup package includes the database + 1,000 tags, 250 labels
Startup Package – Theatre Inventory Database – Elite $ 585.00
Startup Package – Theatre Inventory Database – Standard $ 485.00

The Complete Uniform Inventory Database Package includes the database + 250 tags, 250 labels, plus Petite Press, Barcode Scanner
Complete Package – Uniform Inventory Database $450.00

The Startup package includes the Uniform Inventory database + 250 tags, 250 labels
Startup Package – Uniform Inventory Database $ 350.00

Petite Press and Barcode Scanners available

Several customers have asked me to carry the Dritz Petite Press and Barcode scanners in my webstore – so now we have them (almost).

The Dritz Petite Press is available for $35.  You can still buy these at sewing stores but if it is easier to purchase it at the same time as your inventory tags, then look for the Petite Press in the Supplies section of the store.

The Petite Press is ideal for applying the Iron-on inventory tags.  It is small so it fits inside a garment, it gets very hot so it will heat the adhesive well, and it light weight and easy to use.



Dritz Petite Press










I do not have the barcode scanners in yet but I will be carrying the Adesso 2100 U – which has a cord and plugs into the USB port – and – the TaoTronics 2.4GHZ Handheld Wireless scanner that has a USB receiver (a small device that plugs into the USB port – similar to a wireless mouse).  If you are interested in getting a barcode scanner, contact us and we cangive you the date they will be in.





Adesso 2100U


Wireless Barcode Scanner