Creating Organized Storage Boxes


Click here to read/download the newest Resource Guide – Creating Organized Storage Boxes.  This Resource Guide will give you all the steps and list of materials you need to create stacks of organized boxes and bins.

Theatre Inventory Database – New Version !

The latest version of the Theatre Inventory Database (7-5) is now available for download.

The new features include:

Inventory Owner Module has been improved with new features, reports and rental receipts.InvOwner

The Props/Sets module – you can keep a Repair History and new fields for “Can it Be Painted?”, “Can it be Stood On?”, “Is it Functional? ” .  Props can also be Added to Ensembles (so if an actor needs to carry a sword or shield it can be added to the Ensemble record).


The Patterns records has a new field for Pattern Year and a Photo Gallery for Costumes made from the pattern.


Wigs Module – a few updates to the wig rental modules

New Performer Audition fields including 3 places for videos and 1 pdf/doc file

AudtionInfoNew Reports – List of Costumes for Performance sorted by Cleaning Codes, List of Ensembles by Date Updated, New Box report

If you currently have an earlier version of the Theatre Inventory Database and would like to upgrade to 7-5, please contact me so that I can help you.  Upgrades to the newest verisons are available for free for the first year then $75 after that.

A List of New Features is in the User Guide here.

Equipment Inventory Database is here !


The Equipment Inventory Database with the Lighting, Sound, and Tools modules is finally finished and ready to download.  It has the following features:

1)  Lighting Inventory Database – to track Fixtures, Accessories, Gobos, and Gels.  You can rent all lighting items to other organizations.  You can assign Fixtures with their Accessories, Gobos and Gels to a Fixture In Use record for a Production so you can track all lighting equipment used in a Production.  New fields have been added to the Fixture record to make it more complete.  The Gobos now has a Photo Gallery screen to view all the images of the Gobos you have entered.

2)  Sound Inventory Database – to track all Sound and A/V Equipment.  Sound Equipment can be rented to other organizations.  Sound Equipment – such as Mic Packs – can also be assigned to performers in a Production.  Hopefully this will make it easier to keep track of them all !

3)  Tools Inventory Database – to track Tools and other Equipment from the Scene Shop or back stage.  Tools can be checked out to other organizations.

4)  All databases have extensive search functions and reports to print to your printer or a PDF to email or post on a website.

The User Guide is not quite ready but check back for updates from the Equipment Inventory Database page.

To download the 30-day free trial – click here.

News for March, 2017

We have a new features and new products to announce plus we hope to see you at USITT in St. Louis March 8th.

Theatre Inventory Database –

New Module – Wigs!  
The Wigs module allows you to enter descriptive data on your wigs, add up to 6 photos, do searches and reports, check them out to Individuals and Organizations.  The Wigs module is an “add-on” to the Theatre Inventory Database and is $75.

New Features:
Connect Props and Wigs to Ensembles – now you can add props (like weapons or musical instruments) and wigs to an Ensemble record so you can print out the full list of what an actor wears and carries in a production.
Performers Audition Materials – On the Performer’s screen there is a new tab for Audition material.  You can link to 3 videos, a PDF and one additional image.

New Reports:
List all Costumes from a Production by Cleaning Codes. After a production is finished you can print a report of all the costume pieces that are assigned to the Ensembles.  The records will be grouped by Cleaning Codes.  (Thanks to Laurie L. for requesting this.)
Search Ensembles by Date Updated and print a list of all Ensembles with their Costume Pieces listed. (Thanks to Kathryn for this request)
Box Reports have been updated – The Box Reports are designed to go on the outside of a storage box or bin.  You can print the report by Storage Location and Box/Bin.  There are 5 different style reports to show all the items in the box or a summary. (We now offer the 4″ x 6″ adhesive pockets to hold the box report on the box/bin – see below).

The newest version – 7-2 will be released on March 7th.  If you are interested in updating your current installation to this one, please contact me after March 12th (when I get back from USITT).  Updates in the first 12 months after purchase are free, after that they are $75.

Equipment Inventory Database

The Equipment Inventory Database contains the Lighting, Sound and Equipment/Tools modules.  There aren’t any new features to the modules but they are all contained in a single application.  Each module has a price but there are discounts applied to purchasing multiple modules.  Look to download it after March 13th.

USITT – St. Louis – March 8-11

We are still busy getting everything ready for USITT.  We hope you will be coming to St. Louis next week and will stop by our booth – #327.  If you are in the St. Louis area and would like a free pass to the Expo (where all the booths are) click here: and when prompted enter this code to get the free pass:  CIR327 .  The Expo dates are Thursday & Friday, March 9th and 10th – 11am – 5:30 pm and Saturday March 11th from 9:30 to 2 pm.

At my booth I will be showing the newest version of the Theatre Inventory Database with the Wigs Module, new reports and other features.  I will also be showing the updated Equipment Inventory Database with the Lighting, Sound and Equipment modules.  As always I will have lots of brochures and free tape measures for everyone.  My booth is behind Oregon Shakespeare Festival’s Costume Rental.  Look for the Disney booth and keep walking.

On Wednesday I will be giving a  presentation is “Theatre Inventory Management – Where Do I Start ? “.  I will be showing a 7 step plan that will help you plan and prepare a proposal to get funding for the project.  I will also be showing the “Become The Expert” series of free lessons to help you learn about inventory management, some computer basics, taking photos for the inventory project and the essential skills for using the Theatre Inventory Database to its best advantage.

New Product: 4″ x 6″ Adhesive Pockets for Box Reports.

Several customers asked how they can attach the 4″ x 6″ Box Reports to their small and medium sized storage boxes.  We found a source for 4″ x 6″ adhesive pockets and now offer them in packages of 15 pockets.  See the photo above of the 2 boxes.  The smaller box has the 4″ x 6″ pocket.  The larger box report is in a a regular sheet protector that is taped on the box.  The 4″ x 6″ pockets are made of heavy vinyl and have a good adhesive to make them really stick. Get your boxes organized and labeled so you can tell at a glance what is inside without having to open them.

Ultimate Ditty Bags – Our Ditty Bags are becoming quite popular so we ordered more to be made and they are now in stock ready to be cutomized for you.  We are now able to offer discounts for quantities of 10 bags or more.  Check out the store to see the latest photos and prices.

Please check our website ( for any updates as they become available.
Please contact us if you have any questions about the software, tags or other products.

As a quick reminder – while I am at USITT (March 7 – 11) I will not be able to process any orders.  I will take care of all of them when I return on Monday, March 13th.

New Store !

We have created a new Costume Inventory Store to help you purchase our products.  We hope you like it.  Please let us know if you have any questions or find something that we left out.

We really appreciate your business and wanted to make your shopping trip as easy as possible.

We will be increasing prices in January (sorry) so take a look at things before the prices go up.


Theatre Inventory Database 6-10

We’ve been working on several new features for the Theatre Inventory Database 6-10.  The database is ready to download from our website.  If you wish to upgrade your current database to this one, please let us know so we can help.  Upgrades in the first year of your purchase are free!

New Features:
Roles in Productions – The Act/Look field has been moved to a new tab.
Checkout/Rental reports updated – More fields have been added to the reports.
New Scripts reports – Now print reports for all scripts and all students
New Performer fields – More measurement fields
Quick View on Costume Photo Gallery – New popup with costume info

Look for the descriptions and screen prints in the “New Features” section of the User Guide here.

Barcode Scanner Questions??

We have added a tutorial with information on Barcode Scanners.

How to use a Scanner for Finding a costume/prop record

How to use a scanner to check-out and check-in costumes/props

How to fix connection issues.

Check it out and let us know if you have any questions.

Barcode scanners are available for purchase in our store:


Theatre Inventory Database 6-8

Version 6-8 is available now to download.  There aren’t too many changes but the Photo Gallery for Costume Pieces has a new button called “Quick”.  This button opens up a popup with the Tag ID, Size, Adult/Child info, Current Location and Storage Location listed.  It is just a quick way to look at records to see if a Costume Piece is going to work for you.



If you would like to upgrade to 6-8, please contact us so we can help move your data.




Barcode Scanner Issues Fixed !

Any wireless device that uses a USB connection like scanners or mice can be a great tool – as long as they work.  Recently I (and a few customers) have experienced issues with our wireless barcode scanner not communicating with our computers.  After a little research I have found a few ways to get things working again.

Note:  These fixes (along with screen prints) are on the website in the Support\Tutorials Barcode Scanners tutorial:

One more note:  Some scanners need to be at least 10 inches away from the barcode to be able to read it.  Try moving the scanner farther away to see if that works.

Fix #1:

1.  Put the USB Connector from the scanner in a USB port on the computer.

2.  Wait for the computer to install the drivers for the scanner.  You can see the progress on the task bar.

3.  Turn off the computer – all the way (not just a restart).

4.  With the USB Connector still in the computer – turn the computer back on.

5.  Test the scanner again.

If it works – great !  If not – try Fix #2

Fix #2

To scan for hardware changes, follow these steps:

1.  Click Start, and then click Run.  Go To Settings (Control Panel) and select Device Manager   OR – Click on the Start button, Type Device Manager.

2.  Select the Device Manager. The Device Manager window opens.

3.  In Device Manager, click your computer name (at the top of the list) so that it is highlighted.

4.  Select Action from the top menu, and then click Scan for hardware changes.  (You probably won’t see or hear anything)

5.  Check the USB device to see whether it is working.

If this doesn’t work – look at this Microsoft website:

 Check out our new website with more help and tutorials in the Support Section.


Updates to Theatre and Lighting Inventory Databases

The Theatre Inventory Database, version 6-6 is now available for downloading.  The new features are:

  1. The  “X” (Close Window)  in the upper right hand corner or the screen is now deactivated.  Using the “X” to close the program caused a few issues for some customers so it was best to keep users from using it.  To exit the program, use the “Exit” button on the Main Menu.
  2. New search option on “Needs Repair” and “Needs Alterations”.  The Advanced Search screen now has the options to search for Costume Pieces that need repairs or alterations.
  3. The Storage Location Details now will sort correctly.  If you have Box 1, Box 2, and Box 10 – the records will now sort correctly by the text and the number.
  4. In the Ensembles screen you can add a Costume Piece by Name as well as Tag ID.
  5. The Patterns Inventory Database has been updated to include a “Pattern Type” field. You can enter your own types – such as Sewing, Knitting or Crochet – or any other category you want.

The Lighting Inventory database has been improved to have:

  1. Easier to read screens – with new fields:  Serial #, Rigging, Gobo Size, etc.
  2. Improved checkout features and a Quick Check-in module (similar to the ones in the Theatre Inventory Database.  A new User Guide will be available soon.













If you are interested in upgrading either the Theatre or the Lighting database and already have data in your database, please contact me to help you with the upgrade.


Dedicated Server option Discontinued

The “Dedicated Server” installation option is being discontinued.

As of February 29th, the Dedicated server will be turned off.  There were never enough accounts to pay for the service.  I felt it was a good option for theatre companies and schools to have access from a variety of devices and locations but the monthly fees were too much for organizations to manage.

If you would like to discuss this option with me, please contact met as soon as possible.