Windows 10 update causing issues with printing photos in reports !

In a recent update to Windows a change was made in how images are displayed in reports.  This change affects our Inventory Database (Theatre, Equipment, Music, Uniform, etc) programs in that when you print / print preview / pdf a report any place a photo/image is – will be black or blank. There is no problem with the photos or the program – just the way Windows treats the image when it prints. 

According to the maker of dbPix the issue is definitely due to a recent MS Windows update/patch.  Here is their notification: 

Several dbPix users have reported new issues related to report printing in the last few days (since 10 March 2021).  Investigation and testing reveals that recent Microsoft Updates KB5000802 or KB5000808 or KB5000822 are responsible for the issue, and these updates are causing printing-related problems worldwide including ‘BSOD’ system crashes.

We were able to reproduce report printing issues (black areas on the print) with the Microsoft Update KB5000802 installed, and when we un-installed the KB5000802 update the reports printed correctly.  The different KB numbers appear to apply to different versions of Windows 10 and/or Windows Server.

There are fixes available to download from Microsoft and install.  The patch you download is specific to the Windows version:

You can download and apply this patch manually to fix printing issues right away.  We hope that this will become an automatic operation via Windows Update.  One user did obtain the update via Windows Update but he didn’t think it worked until he manually downloaded it from the addresses we provide below. 

If you need the patch now you can get it from the address below.  Note that you’ll need to identify the exact version of Windows you have – in the case of Windows 10 that means whether you have version 1903, 1909, 2004 or 20H2, and whether it is 32-bit or 64-bit. 

Windows 10 versions 1903 and 1909:

https://www.catalog.update.microsoft.com/Search.aspx?q=KB5001648

Windows 10 versions 2004 and 20H2

https://www.catalog.update.microsoft.com/Search.aspx?q=KB5001649

For many of you on school/university/theatre computers you will need to ask your IT Staff to do the patch/update for you.  If you are on a personal laptop you may be able to do the update yourself.  If you are not in a hurry to print reports with photos you can probably wait a few weeks when Microsoft will probably release a new patch that fixes the problem.

Please let me know if you have any questions.

Spring 2021 !

Happy 2021 !  I am so glad that 2020 is behind us.  I am looking forward to this new year and hope you are too.

​I have been working on a lot of updates to the databases and have published new versions.   During 2021 I will be upgrading your software to the new version for free.  Please contact me to set up a time to do the update.

​Here is a quick summary:

Fabric and Notions Inventory Database

​1)  Fabric and Notions Inventory Database.  I have had requests for this before and decided this was the time to write it.  The database will keep track of you fabric, trim, fasteners and anything else you wish to track.  At the moment it is a stand-alone database (not linked to anything else).  Once I see how people want to use it we can talk about adding it as a module to the Theatre or Pattern Inventory Databases. 

2)  Pattern Inventory Database.  The Pattern Inventory Database has been updated with new fields and utility functions.  The new fields are Designer, Envelope (Envelope/No Envelope/PDF), Cut/UnCut, and Vendor.  You may search on these new fields as well.  You may also print out lists of the Utility tables – Category, Designer, and more – to help you keep track of what you have.  See the screen below with the new fields.

3)  Theatre Inventory Database

  – Props/Sets – There are 2 new fields – Depth and Weight (which are added to the Height and Width fields).  The search feature and the reports have been updated too.  

  –  There is a new Utility – “Print Utility Table Values”  feature has been added to the Costume Pieces and Props/Sets modules as well.  This allows you to print out the contents of the Lookup tables (i.e. Costume Type, Fabric, Prop Item, etc).  This utility along with the Data Audits forms will help you keep your database more accurate.

—  Reorder tabs – In the Props/Sets and Costume Pieces form you can re-order the tabs to be what you want.  If you want Productions listed first – ok.  If you want Rental History first – you can do that.  The Reorder function is on the Utilities menu for Costume Pieces and Props/Sets.

4)  The Theatre, Props-Only, Pattern and Fabric databases have all been updated to work on the 32 bit, 64 bit and Runtime installations of MS Access 2010 through Office 365 (Office 2019).  The Equipment Inventory Database is already set to work with the 32 and 64 bit versions – but to use the Runtime you will need to contact us.  The Updates to the Wig,  Jewelry, International English and Uniform/Music databases will follow soon.

​5)  Export data and Photos to the web:   I have had many requests for exporting data from the Theatre Inventory Database to the web so that visitors to customers’ websites can look at Costumes and Props/Sets – both the data and photos.    This is a challenging project but I have created a sample data set that you can review.  

Sharing your database on the web has a lot of complications and issues.  See this handout with more details.

​You really don’t want your database on a web platform for just anybody to see and edit.  It is safer to allow selected customers or collaborators to download a selection of the data to an Excel Sheet which they can open on their own computer.  Here is a webpage with more info and a link to download a sample Excel file.

​The way it works (at the moment) is:

​1)  You will export your data to a spreadsheet.  You will do some simple manipulation of the spreadsheet and save it as a *.zip file.  You will then copy it to your website.

​2)  Your visitors will download the spreadsheet to their PC or Mac.  If they open it in a full version of Excel they will be able to see the photos.  If they open it in the web version – they can still filter and sort the data but they won’t see the photos.

​Please contact us if you are interested in updating your database or need any help with inventorying your collection ! All upgrades to new versions of the inventory databases are FREE in 2021 !!!

Margaret – 855-468-8247 – margaret@costumeinventory.com

10th Anniversary of Costume Inventory Resources !!

It is hard to believe it has been 10 years since I started Costume Inventory Resources – but its true.  I started with the Costume Inventory Database – a simple database to track costume pieces.  I wanted to provide a tool for theatres, schools, universities and dance companies to keep track of the costumes they had. Now there are 18 modules for Costume Pieces, Props/Sets, Ensembles, Patterns, Wigs, Jewelry, Equipment and more.  A few brave souls took a chance on me and the software back in 2010 – and now there are over 875 installations of my software in over 20 countries. 

​I knew for the database to be successful I had to provide durable, easy to read, easy to apply inventory tags with barcodes.  I bought one printer, some tag material and started printing.  In 10 years I have printed over 2 million tags and labels for customers to use in costumes, uniforms, props/sets, equipment and many other things.

​I am very happy and proud to call my customers my friends.  Many of you have been with me for many years and I am grateful for the orders but more for the trust you have placed in me and my products. Most of the new features that are added every year are from requests from my customers – who are helping me make the databases better all the time.   I am looking forward to many more years creating software and printing tags and labels – but more importantly helping you get your costume shops and theatres organized and easy to use.

​To help celebrate this time I have created a new coupon – 10ANN – which will give you 10% off your order.  

​Thank you.  Thank you.  Thank you so much.

Margaret

​Margaret Messick – owner and designer

Costume Inventory Resources

Newsletter for May, 2020

Hello to all.

We are hoping this finds you and your family healthy.  This past few months has been difficult and a bit scary but I am hopeful that things will get better for everyone – especially the theatre and educational communities.  While I have spent a lot of time making masks and scrub hats, I have also worked to improve all the inventory databases – and even finished the Jewelry Inventory Database !

Great time to inventory your Theatre ! We have heard from several of our customers that they are taking this time to have one or two staffers work on their inventory of costumes, props/sets, equipment and uniforms.  We think that is a great idea!  We are always here to help you with anything regarding your inventory – we can help move the database from a server to your laptop so you can work at home and we will print more inventory tags and labels and ship them to you – where ever you might be.

To help with that we have a few announcements  —

Discounts !!  Until July 31st, we are offering a 10% discount for everything (except the Stage in a Box and Ultimate Ditty Bags (finished bags) – the kits will be available for the discount.)  If you call to place your order I will include the discount.  If you are ordering through the website – enter the code FRESHSTART2020.  We hope this will help a little since we know everyone’s budget is really limited at this time.  Please let us know if you have any questions.

New features for the Theatre and Equipment Inventory Databases !  Version 10-5  See notes in the User Guide.

1)  Rotate JPG Photos and get file size information.  You can rotate those photos that are sideways right from the data entry screen.
2)  Jewelry Inventory Database ready – Available as an Add-on to the Theatre Inv DB or Stand-alone database
3)  Asset Management Reports – to print summary reports of all your costumes, props, wigs, lighting and sound equipment, etc.
4)  Print Preview popup – to make viewing and printing reports easier
5)  Improved Performance

Free Upgrades to new versions  –  During this summer we are waiving the upgrade fee for all customers to upgrade from their current versions of the databases to the new one (10-5).  If you would like to upgrade – please contact us so we can discuss how to add the new tables and fields your existing data and install the latest version.  Please don’t download and install the newest version as it can over-write you data – which would be awful!

USITT – Forum at Four webinar.  As everyone knows USITT was canceled this year but I was asked to do my presentation “If you can’t find it, what will you use on stage??”  as a webinar for USITT.  Here is a link to the YouTube version:  https://youtu.be/9BrJd8CXokc  It isn’t very exciting but there is a lot of information on starting the process of inventorying your theatre.

Thanks again and please contact us with any questions.  We really appreciate your business.

Best wishes,

Margaret

ps.  Don’t forget that discount !

Webinar – Tuesday at 4 pm (1 pm Pacific)

I will be presenting a webinar on the USITT – Forum @ Four series:

Tuesday – April 7th – 4 pm Eastern (1 pm Pacific)

Topic:  If you can’t find it, you can’t use it.  

The webinar will cover how to plan and implement an inventory system for your theatre.

For Zoom advanced registration link: Click here

Here is a brief handout for the webinar: <link>

Only you can turn the stage from a dark, silent floor to a dazzling scene.  But if you can’t find the right costume, prop, piece of furniture, or equipment – how will you do it?

An inventory system can help you 1) Identify each item in the collection; 2) Create a detailed description with photos; 3) Assign a storage location;  4) Track rentals and loans so you will know where everything is; and 5) Do searches and print reports to help you manage your collection and share your information.

Inventory systems don’t create themselves – they require a lot of planning, time, and money.  Let us help you get started.

 

 

MS Office update has caused an error in Databases

Hello Theatre, Equipment, Pattern, Wig, Uniform and Music Dept Inventory Database customers !

On November 12th, 2019 Microsoft released an update to the Security settings in MS Office (Word, Excel, Outlook, Access, etc.) .  This update has changed how MS Access handles some of the queries in the Theatre, Equipment, Uniform and Music Dept Inventory Databases.  If you have received the error “Query xyz is Corrupt”  that is caused by the security update.  You don’t need to worry – your computer, database and data are fine.

As of last Friday, Microsoft has released fixes or patches for the issue for all versions of MS Office.

If you don’t know which version of MS Office you are running (2010, 2013, 2016 or Office 365 (2019) – here is a link to the Resource Guide to explain it:  https://636ccece-9dd4-4449-8e7f-ae09aaad119f.filesusr.com/ugd/4fbccd_ab232186ad5e4149b4f5900768e5c89d.pdf   You will also need to know if you have the 32 or 64 bit version.

For Office 365 – No download is needed.  Within MS Access (or any Office program) go to File / Account / Update Options (Office Updates) / – click on Update Now – the update only takes a few minutes and fixes the issue.

Office 2016 – here is the link to download and install the patch: November 18, 2019, update for Office 2016 (KB4484198)

Office 2013  – https://support.microsoft.com/en-us/help/2965317/november-27-2019-update-for-office-2013-kb2965317

Office 2010 – https://support.microsoft.com/en-us/help/2986256/november-27-2019-update-for-office-2010-kb2986256

​Please contact us if you have any questions or need help – 855-468-8247 / info@costumeinventory.com.  We can help over the phone to download and install the updates.   Please note – in order to update Office 2010, 2013, or 2016 you will need to have administrative privileges to run the update program.  If you don’t have those rights, you will need to call your IT staff and ask for help.

If you are thinking of updating to the newest version of the Theatre / Equipment databases, please contact us.  There will be a new version of both databases out before the end of the year.  The improvements over version 9-9 is that the “Can’t open any more databases” issue has been fixed for most cases.

Please contact us if you have any questions or need help – 855-468-8247 / info@costumeinventory.com.

We appreciate your business and am sorry for the inconvenience that the Query Is Corrupt issue has caused.

Thanks,

Margaret

Margaret Messick
Costume & Uniform Inventory Resources

www.costumeinventory.com
855-468-8247 (USA / Canada) or 530-753-7143

Sept 2019 Newsletter

Its hard to believe that summer is over and it is time to get ready for the fall season and the start of school.  This is a great time to get your costumes, props, equipment and uniforms organized!  We have been busy this summer and here are the highlights:

1)  Inventory Databases:  Our databases have been updated and new modules and features added.  The Jewelry Inventory Database is almost ready.
2)  Inventory Tags and labels – New size for Tiny Iron-on Tags
3)  Ultimate Ditty Bags – we have a new shipment of Ultimate Ditty Bags arriving soon – ready to be customized for your theatre
4)  Conferences – EdTA National Conference– Sept 19-21st (Brooklyn, NY) and TETA TheatreFest Sept 26-29 (Dallas, TX)
5)  Price Decreases / Increases

1)  Inventory Database Updates !

Theatre:

​1)  Costumes and Props Rentals:  The Checkouts for multiples (many identical items with the same Tag ID) has been updated so you can enter the number of the multiple item checked out (i.e. 4 Bow Ties).  When you check that item back in – you have to do it from the Checkout / Rental screen (not the Quick Check-in) and you have to enter the quantity that was returned.  If the quantity returned is less than the quantity checked out the item will not be marked as checked in.  The Checkout and Rental reports have been updated to reflect the quantity checked out and checked in.

2)  Costume Pieces:  Three new fields, Hem Length, Sleeves and Location Notes, have been added to the Costume Pieces form.  The  Hem and Sleeve fields let you select from a drop-down with choices for different hem lengths and types of sleeves.  You can do searches on these two fields as well.  The Location Notes field is a text field to enter anything you might need to help describe the storage location.


3)  New ReportsAvailable Costumes  A new report which lists the costumes and those that are ‘available’ (i.e. not checked out).  The report is in two places – the Costume Pieces Reports menu (you can select by Costume Type or All Costumes) and as a report from the Search Results screen.  You can do a search on the Costume Pieces, see the Results and print a report with the costumes listed with the size and the number of pieces available.

4)  Props/Sets:  There is now a feature for Rental Packages.  If you have an item – like a table and matching chairs that need to be rented all together, you can create a “Package” and list all the items.  When you rent an item from the package the program will ask if you want to rent all the parts of the package and if yes, it will check out all the parts of the package.  Additional reports on the Packages are also available.

5)  New Module: Scene Shop Tools.  The Scene Shop Tools module lets you inventory your tools from the scene shop.  This module includes the data entry form, searches and reports.  Since most organizations don’t loan out tools there is no Checkout or Rental feature.  The add-on is $50.

6)  The Jewelry Inventory Database (Add-on) is almost ready.  If you are interested in testing it out – please let me know.

Equipment:

​1)  Two new modules have been added:  Stage Properties and Consoles/Computers.  These are add-on (extra fee) modules that will track your stage properties (curtains, scrims, orchestra chairs, podiums, etc) and consoles (Lighting, Sound, Rigging) and computers.  They are included in the “Equipment Inventory Database – All Modules” or available as Add-ons ($75 each).

Stage Properties Module – Inventory your curtains, scrims, podiums, etc.

 

 

 

 

 

 

 

 

 

2)  For all equipment there is a new field – Receipt Document.  This is a link to a PDF for the original receipt for the item.  Often when you are making a claim to an insurance company they will want to see documentation on the original purchase.  If you scan the document and put it on your computer in a folder just for PDF documents, then you can link that receipt to the item.

​If you would like to upgrade your current version to the 9-9 (Theatre)  9-7 (Equipment) version, please contact me so that I can schedule a time to do the update.  If you have purchased the database or an upgrade in the last 12 months, the upgrade is no charge.  If it is longer than 12 months, the cost is $75 (plus the cost of any add-on modules you want).

Uniform & Music Dept:
The Uniform Inventory Database was updated a few months ago to version 9-5.  It now has the Available Uniforms  report  This report  lists the uniforms and those that are ‘available’ (i.e. not checked out).  The report is in two places – the Costume Pieces Reports menu (you can select by Costume Type or All Costumes) and as a report from the Search Results screen.  You can do a search on the Costume Pieces, see the Results and print a report with the costumes listed with the size and the number of pieces available.
The Music Dept Inventory Database is at version 9-1. If you have not upgraded to the new version yet, please contact me.

The Uniform and Music Dept database packages now include 500 inventory tags (Iron-on or Sew-in) instead of 250.  The prices for the packages have gone up to cover the additional costs.

2)  Tags & Labels

The manufacturer of the tiny Iron-on Tag (7/8″ x 1/4″) has replaced that size tag with one slightly longer – 1″ x 1/4″.  It is only 1/8″ larger.  I have a few hundred of the original 7/8″ tags.  If you really want that size – let me know right away.  Once the 7/8″ size runs out all new orders will be 1″ x 1/4″.

3)  Ultimate Ditty Bags

We have 8 Ultimate Ditty Bags in stock today but many more are on their way this week.  If you are ready to order – please do so soon.  I have plenty of Ditty Bag Kits and of course the pattern is always available to download at any time.

4) Conferences

Peter will be attending the EdTA National Conference– Sept 19-21st (Brooklyn, NY) and Margaret will be at the TETA TheatreFest Sept 26-29 (Dallas, TX).  Please stop by to say “Hi” and look at the new features of the software and inventory tags/labels.

5)  Price Decreases/Increases

Good news – The Small 1.25″ x 0.5″ and the Tiny 7/8″ x 3/8″ INDUSTRIAL labels have decreased in price by a few cents each.  Unfortunately, the costs of many of my other materials and products have gone up.  I was planning to release a new price list July 1 but one of my barcode scanners was recently discontinued by the manufacturer and I have now found a good replacement – but at $20 more per scanner.  The new price schedule is now published on the Price List page of the website.  There are small increases for almost everything – sorry !  If you received a quote recently, the prices on the quote will be honored for 6 months.  If you order after that period you will see the new prices on the invoice.

Thanks again – we really appreciate your business.

Margaret

margaret@costumeinventory.com

Costume Inventory Resources  & Uniform Inventory Resources

http://www.costumeinventory.com

855-468-8247

July 2019 News

New versions of databases:  The Theatre Inventory Database and the Equipment Inventory Database (32 bit and 64 bit) have been updated.  I will be listing the new features in the User Guide soon but here is a quick list:

Theatre:

1)  Costumes and Props:  The Checkouts for multiples (many identical items with the same Tag ID) has been updated so you can enter the number of the multiple item checked out (i.e. 4 Bow Ties).  When you check that item back in – you have to do it from the Checkout / Rental screen (not the Quick Check-in) and you have to enter the quantity that was returned.  If the quantity returned is less than the quantity checked out the item will not be marked as checked in.  The Checkout and Rental reports have been updated to reflect the quantity checked out and checked in.

2)  Costume Pieces:  Three new fields, Hem Length, Sleeves and Location Notes, have been added to the Costume Pieces form.  The  Hem and Sleeve fields let you select from a drop-down with choices for different hem lengths and types of sleeves.  You can do searches on these two fields as well.  The Location Notes field is a text field to enter anything you might need to help describe the storage location.

 

3)  New Reports – Available Costumes.   A new report which lists the costumes and those that are ‘available’ (i.e. not checked out).  The report is in two places – the Costume Pieces Reports menu (you can select by Costume Type or All Costumes) and as a report from the Search Results screen.  You can do a search on the Costume Pieces, see the Results and print a report with the costumes listed with the size and the number of pieces available.

 

 

4)  Props/Sets:  There is now a feature for Rental Packages.  If you have an item – like a table and matching chairs that need to be rented all together, you can create a “Package” and list all the items.  When you rent an item from the package the program will ask if you want to rent all the parts of the package and if yes, it will check out all the parts of the package.  Additional reports on the Packages are also available.

5)  New Module: Scene Shop Tools.  The Scene Shop Tools module lets you inventory your tools from the scene shop.  This module includes the data entry form, searches and reports.  Since most organizations don’t loan out tools there is no Checkout or Rental feature.  The add-on is $50.

Equipment:

1)  Two new modules have been added:  Stage Properties and Consoles/Computers.  These are add-on (extra fee) modules that will track your stage properties (curtains, scrims, orchestra chairs, podiums, etc) and consoles (Lighting, Sound, Rigging) and computers.

 

 

 

 

 

 

 

2)  For all equipment there is a new field – Receipt Document.  This is a link to a PDF for the original receipt for the item.  Often when you are making a claim to an insurance company they will want to see documentation on the original purchase.  If you scan the document and put it on your computer in a folder just for PDF documents, then you can link that receipt to the item.

If you would like to upgrade your current version to the 9-7 version, please contact me so that I can schedule a time to do the update.  If you have purchased the database or an upgrade in the last 12 months, the upgrade is no charge.  If it is longer than 12 months, the cost is $75 (plus the cost of any add-on modules you want).

All of our database applications are available for a free 30-day trial.  Here is a link to download your copy:  https://www.costumeinventory.com/downloadcontact

The Uniform Inventory Database was updated a few months ago.  If you have not upgraded to the new version yet, please contact us.

Price Increases:  Unfortunately, the costs of many of my materials and products have gone up.  I was planning to release a new price list July 1 but one of my barcode scanners was recently discontinued by the manufacturer and I am trying to get new pricing for it.  The new price schedule will be released August 1st.  There are small increases for almost everything – sorry !  If you received a quote recently, the prices on the quote will be honored for 6 months.  If you order after that period you will see the new prices on the invoice.

​If you have any questions, please don’t hesitate to contact us:

Margaret

Costume Inventory Resources

info@costumeinventory.com

855-68-8247  (530-753-7143 International)

http://www.costumeinventory.com

 

 

Come to USITT in Louisville this week !

USITT – Louisville here we come !

Please join us at USITT in Louisville, March 21-23rd.  You can still get a free pass to the Stage Expo and stop by our booth # 624.  Just click here to go to the USITT Registration page.  If you have any questions or issues – please let me know.

We will be showing the Theatre Inventory Database with the Add-ons Patterns, Wigs, Scene Shop Tools (New) and Jewelry (still not finished but we will be showing a demo), plus the Equipment – Lighting , Sound and Tools Inventory Databases.  We will have lots of handouts and free samples of tags and labels.  We have set up a small ‘stage set’ so you can see the items on stage and a Production Catalog with all the items used on the set in an easy-to-read book.

We will also have a mini network set up so you can see how you can share the databases.

Of course we will have the Ultimate Ditty Bag plus an exhibit of HoopWire – to help you with your costumes and tutus.

Stop by and get a coupon to use on your first order !

Update to the Checkout / Rentals features

The Checkouts / Rentals features have been updated to include many features that will help customers who so a lot of rentals.

1)  The Checkout and Rentals pages and reports have been re-designed.  There were so many fees and adjustments for any checkout or rental that it was getting hard to find them on the screen and receipts.
* The Balance Due is at the top which takes into account the fees plus the amount paid.
*  The Total Rental Fees are for all Costumes, Props, Wigs, and Ensembles.
*  The Discount can be applied to the Rental Fees.  This is a percent so to take 50% off, enter 50.
*  The Multiplier is for very long rentals.  If your normal rental fee is designed for 2 weeks but someone wants to rent items for 3 weeks you could enter a ‘multiplier’ of 1.5 (see below).
*  The Fitting Fees + Damage + Late Fees – is a sum of all three fees.  You can see the details on the Fee Details / Payment tab.
*  The Subtotal is the sum of the Rental Fees (and Multiplier if used)  minus the Discount amount + all extra fees.
*  Sales tax is calculated if:  Your organization has to charge Sales Tax AND  this Organization’s record is marked to be charged Sales Tax.
*  If the Costumes have a Dry Cleaning Fee – it is added next.
*  The Rental Total is shown with all Rentals, Fees, Sales Tax and Dry Cleaning Fees.
*  The Fee Paid is the amount paid by the customer
*  The Date Fee Paid is the date when the payment was received.  Note:  If the customer pays in more than one payment, all payment amounts should be summed in the this one field.  If you need to keep track of the different payments, enter it in the Notes field.
 
All the Receipts have been updated to show this Fees Summary. 
2)  For Rentals (to other Organizations) you can now assign a Fitting Fee (either an exact amount or a percentage of the rental fee) when an item has been returned early.  (This feature is not on the Individual Checkout screen.)
To set up the Fitting Fee – go to the Rental Menu / Utilities:
To turn on the Fitting Fee feature – check the box next to “Do you charge a Fitting Fee?”.  Select the Fitting Fee type (Percent or Amount).  Enter in the fee (either the amount or the percent).
On the Rentals screen you will see a new button called “Return”.  When an item is returned, click on the Return button and 5 things happen:
1)  Next to the Return button the word “YES” appears to show that it was returned.
2)  The Item is ‘checked in’.
3)  The Rental Fee (on the Costume listing) is updated to the Fitting Fee
4)  A note is added to say that some items were returned.
5)  The Total Rental Fees is adjusted to reflect just the items checked out (not returned).  The Fitting Fee is added in the “Fitting Fees+Damage+Late Fees” section.  Note:  on this example there are Props checked out as well.  To see the Fees breakdown look at the Fee Details/Payment tab (below).
To see the Fitting Fees you can look at the top Fees summary or the tab for ‘Fee Details / Payment’.
The Checkout / Rental feature is part of the Theatre Inventory Database.  The database application is a MS Access program that runs on PCs/Windows computers.  If you would like to test the software, please visit our website – http://www.costumeinventory.com and download the 30-day free trial.
Any questions – please contact Margaret at 855-468-8247 or margaret@costumeinventory.com.
Thanks!

Update to the Props Module / Database

The Props/Sets Module has been updated to include:

1.  The Quantity field is back along with the option to mark a Prop as a “Multiple” and enter the Quantity field.  After any rentals the ‘Qty Available’ field will be updated.
2.  You may search for the Prop/Set piece by ID from the top of the screen without having to go to the Search dialog.
3.  The Current Location field is moved to the top of the photos to make it easier to find when trying to figure out where an item is.
Props Rentals:   The Qty Rented field has been added so that if a customer checks out 2 Lemons (see below) – the Total Fee is calculated as the Qty Rented * the Rental Fee.  In this case for the Lemons, the Qty Rented = 2 and the Rental Fee is $1 so the total is $2.00
On the Rental Receipt the Qty Rented is shown with the Total Rental Fee and the Replacement Cost per item.
The Props/Sets module is part of the Theatre Inventory Database.  The database application is a MS Access program that runs on PCs/Windows computers.  If you would like to test the software, please visit our website – http://www.costumeinventory.com and download the 30-day free trial.
Any questions – please contact Margaret at 855-468-8247 or margaret@costumeinventory.com.
Thanks!

December Newsletter

Hello – a lot has been happening at Costume Inventory Resources !

Database Updates:

Theatre Inventory Database:  The Theatre Inventory Database version 8-12 (32 and 64 Bit) has been updated to include:

  1. The Costume Pieces, Props and Wigs screens have be updated to allow you to ‘Find’ an item by the Tag ID without having to go to the Search dialog box.

  2. Fitting Fees – For the Organizational Rentals (not simple Checkouts)  customers can return items after a few days and only be charged a percentage of the Rental Fee or a fixed amount (you choose).  The Receipts have been updated to print a logo, show the Fee Summary more clearly and to give you the choice of what to call the receipt (invoice, contract or anything else.)

  3. Reports – Some of the reports have been updated to calculate the correct number of items in the collection if there are ‘Multiples’ of some Costume pieces.

  4. Wigs – Wigs can now be assigned to a Production like the Costumes Pieces and Props/Sets.

  5. Props have the Multiples option and the Qty Field and Qty Available.  When checking out Props you can enter the Quantity checked out.

See the New Feature Notes in the User Guide:   Click Here

If you are ready to upgrade to the latest version, please call us so we can help update your data tables to work with the new version.

Theatre Inventory Database – International English – This database has been updated with all the current features and has all reports designed for the A4 paper size and is available for 32 and 64 bit versions of MS Access.

Wigs Inventory Database:  The Wigs Inventory Database is now available as a Stand-alone database.  It can still be used in the Theatre Inventory Database but if you only want to track you Wigs Collection – you can do that now.

Uniform Inventory Database :  The Uniform and Music Dept databases have been updated to make them more user friendly.  The Uniform Inventory Database has become quite popular with schools (to track school uniforms), security firms and casinos to track employee uniforms.   The database module names can be updated to reflect the types of uniforms or people (students or employees) you have.

New sizes of Inventory Labels:  The ‘Industrial or Extra Sticky’ labels have been very popular with our customers.  We now have 2 new sizes for this label:  the ‘Small’ 1.25″ x 0.5″ and the ‘Tiny’ 7/8″ x 3/8″.  Call or email us if you would like to receive samples.  We will be adding them to the store very soon but you can order them over the phone if you want.

We are looking forward to the USITT Conference in March in Louisville, Kentucky on March 20th, 2019.  We will have an expanded booth to show off all the different software products.  In January we will be able to give you a free pass the Expo if you live in the area and are wanting to come see all vendors.  Contact us if you would like a free pass.

Our prices will be going up a few percent in 2019 due to rising costs.  It will not be much but I have to keep up with my costs.  Tag and Label prices will be going up a  2 or 3 percent. The Complete and Startup packages and the Ultimate Ditty Bag will go up a few dollars.  Order before the end of the year to avoid these prices increases.

Hoopwire:  We now have a link to the Hoopwire website – https://hoopwire.com/ on our website.  If you need any wire or boning to help create the right shape for a skirt, dress or tutu – this is the place to get it.