Theatre Inventory Database 6-8

Version 6-8 is available now to download.  There aren’t too many changes but the Photo Gallery for Costume Pieces has a new button called “Quick”.  This button opens up a popup with the Tag ID, Size, Adult/Child info, Current Location and Storage Location listed.  It is just a quick way to look at records to see if a Costume Piece is going to work for you.



If you would like to upgrade to 6-8, please contact us so we can help move your data.




Barcode Scanner Issues Fixed !

Any wireless device that uses a USB connection like scanners or mice can be a great tool – as long as they work.  Recently I (and a few customers) have experienced issues with our wireless barcode scanner not communicating with our computers.  After a little research I have found a few ways to get things working again.

Note:  These fixes (along with screen prints) are on the website in the Support\Tutorials Barcode Scanners tutorial:

One more note:  Some scanners need to be at least 10 inches away from the barcode to be able to read it.  Try moving the scanner farther away to see if that works.

Fix #1:

1.  Put the USB Connector from the scanner in a USB port on the computer.

2.  Wait for the computer to install the drivers for the scanner.  You can see the progress on the task bar.

3.  Turn off the computer – all the way (not just a restart).

4.  With the USB Connector still in the computer – turn the computer back on.

5.  Test the scanner again.

If it works – great !  If not – try Fix #2

Fix #2

To scan for hardware changes, follow these steps:

1.  Click Start, and then click Run.  Go To Settings (Control Panel) and select Device Manager   OR – Click on the Start button, Type Device Manager.

2.  Select the Device Manager. The Device Manager window opens.

3.  In Device Manager, click your computer name (at the top of the list) so that it is highlighted.

4.  Select Action from the top menu, and then click Scan for hardware changes.  (You probably won’t see or hear anything)

5.  Check the USB device to see whether it is working.

If this doesn’t work – look at this Microsoft website:

 Check out our new website with more help and tutorials in the Support Section.


Updates to Theatre and Lighting Inventory Databases

The Theatre Inventory Database, version 6-6 is now available for downloading.  The new features are:

  1. The  “X” (Close Window)  in the upper right hand corner or the screen is now deactivated.  Using the “X” to close the program caused a few issues for some customers so it was best to keep users from using it.  To exit the program, use the “Exit” button on the Main Menu.
  2. New search option on “Needs Repair” and “Needs Alterations”.  The Advanced Search screen now has the options to search for Costume Pieces that need repairs or alterations.
  3. The Storage Location Details now will sort correctly.  If you have Box 1, Box 2, and Box 10 – the records will now sort correctly by the text and the number.
  4. In the Ensembles screen you can add a Costume Piece by Name as well as Tag ID.
  5. The Patterns Inventory Database has been updated to include a “Pattern Type” field. You can enter your own types – such as Sewing, Knitting or Crochet – or any other category you want.

The Lighting Inventory database has been improved to have:

  1. Easier to read screens – with new fields:  Serial #, Rigging, Gobo Size, etc.
  2. Improved checkout features and a Quick Check-in module (similar to the ones in the Theatre Inventory Database.  A new User Guide will be available soon.













If you are interested in upgrading either the Theatre or the Lighting database and already have data in your database, please contact me to help you with the upgrade.


Dedicated Server option Discontinued

The “Dedicated Server” installation option is being discontinued.

As of February 29th, the Dedicated server will be turned off.  There were never enough accounts to pay for the service.  I felt it was a good option for theatre companies and schools to have access from a variety of devices and locations but the monthly fees were too much for organizations to manage.

If you would like to discuss this option with me, please contact met as soon as possible.

Standard shipping prices increasing

The Post Office has increased their rates for Priority Mail by as much as 18% !  Yikes.  For orders less than $45 the shipping rate is now $6.95 to cover the cost of the small box or padded envelope.  Sorry for the increase but I have to pass these costs along.

Rack dividers will be going up $3 in March.

Thanks !

Theatre Inventory Database 6 – New features

Version 6 of the Theatre Inventory Database is here.  The most useful new features are:

  1.  Costume Piece and Props records can now have 6 photos each.  The main photo is at the top and there is a small tab control below it with tabs for photos 2 – 6.  CostumePieces-Resize





CostumePieces -View All Photos

To view all photos – there is a “View All Photos” button which will display then all together.






The Costume Piece Report will print all 6 photos:CostumePieceReport








2)  The Productions screen can now display the 1st photo of each costume piece, ensemble, performer and prop/set piece assigned to a production.















3.  The titles of the Application, Productions, Checkout/Rental and Performers/Individuals can be changed.  On the Utilities menu there are options to add/edit the list of choices for each title.







To change a title that will be displayed go to the Company/Application Information screen (Utilities Menu).  Look for the Drop-down boxes and make your selection.








4)  In version 5 the database was split between two files:  the Theatre Inventory Database 6-1.accdr which holds the forms, reports and program code; and Theatre Inventory Database-DATAONLY.accdb – the data tables.  This makes the database much more efficient and easier to use in a multi-user environment.  But – if the database tables were moved or it was installed in a different directory than the program expected – the database application would not open.  Now when the database opens if it cannot find the data tables file it will prompt you to select the directory where the file is and relink the tables.  (See the User Guide for more information.)

5)   There were several small changes to the User Security settings to make sure all forms conform to the rules.

6)  The Scripts form now has a Storage Location field so you can assign a location to each set of scripts.

Please let us know what you think of the new features.  If you have version 5 (5-1, -3, -11 etc.) you can upgrade for free.  Versions 2,3 and 4 can upgrade for a $75 fee.  You will need to send me your database and I will import your data to the new structure and send it back.

The User Guide will be updated with new information and photos soon.

*** Note – for some reason the dbPix30 installation (a required part of the installation package) will sometimes (but not always) give you a “TWAIN.dll” error message.  Just click “Ignore” and it will go away.  The company that makes dbPix is working on a solution.


The Complete Theatre Inventory Database Package !

We are now offering a Complete Theatre Inventory Database Package and a Complete Uniform Inventory Database Package.  Both packages include software, tags and labels plus the Dritz Petite Press Mini Iron and your choice of a bar code scanner.









The Complete package includes the database + 1,000 tags, 250 labels, plus Petite Press, Barcode Scanner
Complete Package – Theatre Inventory Database – Elite $ 700.00
Complete Package – Theatre Inventory Database – Standard $ 600.00

We offer two barcode scanners:

The Adesso 2100 U USB Barcode scanner:  ($85 if bought separately)Adesso2100U






TaoTronics Wireless USB Barcode Scanner ($75 if bought separately) BarcodeScanner-Wireless







The Dritz Petite Press – portable mini iron is a great way to apply the iron-on tags.  We highly recommend this iron.


Dritz Petite Press











The Startup Packages are still available if you just want the software and tags.

The Startup package includes the database + 1,000 tags, 250 labels
Startup Package – Theatre Inventory Database – Elite $ 585.00
Startup Package – Theatre Inventory Database – Standard $ 485.00

The Complete Uniform Inventory Database Package includes the database + 250 tags, 250 labels, plus Petite Press, Barcode Scanner
Complete Package – Uniform Inventory Database $450.00

The Startup package includes the Uniform Inventory database + 250 tags, 250 labels
Startup Package – Uniform Inventory Database $ 350.00

Petite Press and Barcode Scanners available

Several customers have asked me to carry the Dritz Petite Press and Barcode scanners in my webstore – so now we have them (almost).

The Dritz Petite Press is available for $35.  You can still buy these at sewing stores but if it is easier to purchase it at the same time as your inventory tags, then look for the Petite Press in the Supplies section of the store.

The Petite Press is ideal for applying the Iron-on inventory tags.  It is small so it fits inside a garment, it gets very hot so it will heat the adhesive well, and it light weight and easy to use.



Dritz Petite Press










I do not have the barcode scanners in yet but I will be carrying the Adesso 2100 U – which has a cord and plugs into the USB port – and – the TaoTronics 2.4GHZ Handheld Wireless scanner that has a USB receiver (a small device that plugs into the USB port – similar to a wireless mouse).  If you are interested in getting a barcode scanner, contact us and we cangive you the date they will be in.





Adesso 2100U


Wireless Barcode Scanner





Theatre Inventory Database 5-9 – New Features

The Theatre Inventory Database has been updated to version 5-9.  The big difference is the look of the screens – new font and buttons.










Here is a list of the other most important changes:

1) The setup file is now a “Signed” file so when you install it the operating system will recognize this file as coming from a known and trusted publisher (Costume Inventory Resources). For most setups the security warning regarding opening the database file will not appear any more. For some highly secure computers you may still see a warning message.







2) The forms have all been updated with a new font and button styles and the MS Access version upgraded to 2010. The database has a new, fresher look and more consistency between modules. You may notice that the tab controls are different colors now. Occasionally the text on the tab is a little slow to refresh but give it a second or click on the Refresh Lookups button to repaint the screen. If you only have MS Access 2007 you will need to upgrade to 2010 or 2013 to use version 5-7 and above. If you have questions, please contact us.









3) The sorting of the Storage Locations for Costumes and Props has been improved to sort mixed text and numbers more accurately. In the past you might see Box 1, Box 10, Box 2. Now it will sort Box 1, Box 2, Box 10.

4) A new feature of the on-line User Guide is the “Known Issues” section. Any issues that we know of with the database and / or different setup options will be listed there.  In addition the User Guide has more sections completed.  More content will be added all the time but take a look now:  Theatre Inventory User Guide

5)  The Backup Utility has been improved to back up to external drives or USB drives and shows a Backup Log to show you how many backups you have an where they are.

6) The Production tabs for Costume Pieces and Props have been updated to allow you to select Costume Pieces / Props from this screen as well as the Costume Pieces screen and the Props screen.

7) The Theatre Inventory Connect! website is temporarily closed. In version 5-7 and above the links to the Connect! tabs have been removed.

8) Open Window Message:  If you have 7 or more windows / tabs open the program will give you a popup message telling you :

8windowsMS Access keeps track of the number of tabs you have open. If you get 12 or more windows/tabs open the database will get very slow or stop and give you a lot of odd messages (such as ‘you have too many databases open’). Just close a few unneeded tabs and the database will keep running smoothly.


Contact us today if you would like to upgrade your version to the new one!




Uniform Inventory Database

The Uniform Inventory Database is here !

Several customers have asked for a way to track uniforms – for their music program, marching band, athletic teams or their employees.  So – now there is a Uniform Inventory Database with 4 modules:  Uniforms, Musical Instruments, Equipment / Props, and Music/Scores.  All 4 modules are installed at startup but you can un-install the ones you don’t need.  Along with the 4 modules there is a module for Activities – such as classes or activities where the uniforms,  instruments, or equipment/props are used, a Checkout module to check out the uniforms, instruments, equipment etc to students or employees and a module to track your people – students or employees or team members.  Sheet music or scores can be checked out to students/members as well.  The Activities and People modules can be customized to display the title you want.  The Activities can be called “Classes”, “Activities”,”Teams”, “Departments” etc.  The People can be called “Students”, “Employees”, “Team Members” and several more options.  Price:  $250.  Also available is a Uniform Startup Package which includes the software and 250 inventory tags and 250 adhesive labels ($325).

Download the free 30-day trial here.

Combine the Uniform Inventory Database with the Inventory Tags and you have a winning combination!







Utimate Ditty Bag Kit available soon – pre-order now!

The Ultimate Ditty Bag Kit !!DSF-06324-Ditty_Bag_full2

This is a kit with all the pre-cut fabric and notions plus the illustrated instructions for sewing the bag together. All you need is a sewing machine (and serger is recommended) and thread.  The sewing instructions are easy to follow.  There are quite a few steps as there are many pockets but most seamstresses with basic sewing skills can put together a bag in about 2 hours.

The kit is available for pre-orders now.  We will start shipping by Oct 1st.
Price $35 each, If you order 10 or more – $32.50 each – shipping included.

Tag Durability Test Results

With the new iron-on material and questions from customers about writing on tags we decided to run a new Tag Durability test.

We used the current sew-in tag material and the new iron-on tag material.  We applied the tags to a navy blue polyester/cotton napkin.  Four different markers were used to test how the ink would hold up after 20 washes/drys.

The markers used were:  Sharpie – Ultrafine point, Sharpie Fine Point, Newhouse No. 1 All Purpose marker (Ball point pen)  and Staedtler Lumocolor permanent laundry marker.

All the markers did well but we felt the Staedtler Lumocolor marker worked best.  The Newhouse Ball Point Pen was used to mark the number of washes and it didn’t do as well on the Sew-in material as it did on the Iron-on material.

You will see that the iron-on material picked up some dye from the fabric and the ink but they are all still quite readable and the barcodes still scan quickly.

If you would like to receive some sample tags to test them yourself, please contact us and we will send them right away.

Sources for the Staedler Lumocolor marker:

Source for the Newhouse Marker:

Photo of Durability Test  tags after 20 washes / drys: