January 2018 – Newsletter

**  In case you missed our January newsletter email – here it is !

Dear friends,

We had a great year at Costume / Uniform Inventory Resources in 2017 and hope you did as well. We passed the 1 million mark for the number of tags and labels printed !  We want to thank all our customers and subscribers for their orders, questions, and interest in our products.  We hope that our products have made your work life a little easier and more organized.

We have added the Music Dept and Work Uniform Inventory Databases and list them under the name Uniform Inventory Resources.  It is still one company but with two different customer groups.  Look for updates to the website this spring.

Let us know if there is any product or upgrade you would like to see in the new year.  We are always on the look-out for new ideas.

Call or email us any time.  We hope to see you at one of our upcoming conferences in 2018.



Here is what we have been working on lately …

1) New updates to the Theatre Inventory Database – version 8-1:

a)  Multiples:
Many customers have asked for a feature to track items like belts, ties, gloves, etc. that they don’t want to inventory individually but still want to check out.  We have added new fields to track these and keep track of the original quantity and the quantity available (after check-outs).  See more information in the User Guide – New Features section,

b)  Disposables:
Do you pass out gloves, socks, packages of eyelashes or makeup to your performers and don’t want them back?  We have added a category of “Disposable” to Costume Piece record.  You can check-out the item so you know the performer received it and keep track of how many you have in stock.  For example:  If you have 15 pairs of white gloves – you check out 10 pairs to performers, you will have 5 pairs left.  On the Checkout screen you will see that the Gloves are checked out but also checked in at the same time.  Once an item is checked out it is subtracked from the Quantity count so you will know how many you have left.

c)  Copy One Record to Many:
Have you ever created a record – for a costume piece, made 10 copies and then realized that you left one or two description fields blank?  You really don’t want to go to each of the 10 copies and update those fields.  Now you can use the “Copy One Record to Many” feature on the Costume Piece Utilities.  You can select a record that has all the fields filled in, select the records you want to update (you select them by TagID), then select the fields to update from the list of fields.  See the User Guide for more details.

d)  New reports
There are new reports for the Multiples options, new Storage Box Labels reports and more.
See a list of all the new features here in the User Guide:   New Features

If you would like to upgrade your current database to the new version – please contact us for details.
Music Dept Inventory
2)  Music Dept Inventory Database. The Uniform Inventory Database -has been renamed to the Music Dept Inventory Database.  After speaking with several music teachers at my last conference I realized that inventorying instruments and sheet music is just as important as the uniforms.  Please tell all your marching band, choir, and orchestra teachers/directors about the database and tags.  Click here for a brochure to download.

** 10% off for a Referral – If you refer a music teacher to us and they contact us – by phone or email, we will give you and the music teacher a 10% off coupon ! !  Help us get the word out to the music teachers at your school !  

3)  Work Uniform Inventory Database – This is a small database application to help companies track Work Uniforms (Shirts, Vests, etc) and Equipment (radios, work belts, etc).  The types of companies that are using it are security, landscaping, house keeping, and fire departments.  Look for a link to download this new database application very soon.

4)  Conferences – We will be at TETA in Galveston, TX January 24-27th and at USITT in Ft. Lauderdale, Florida March 14 – 17th.  Stop by our booth to see new software and pick up a 10% off Coupon.  Attend our presentation to learn more about getting your inventory system set up.  We hope to see you there!

5)  Out of Office Dates – Our office will be closed from  January 24-27th.  I will try to check email as often as I can but will not be able to print any tags during those dates.

6)  The Ultimate Ditty Bags are in stock !  Its time to get those Ditty Bags ordered for your spring musicals and performances.  Please allow 1 week to get them customized and shipped to you.
The Ultimate Ditty Bag

7)  New Download server – We have moved our Free Trial and other downloadable files to MS OneDrive.  When you select to download a file you will go directly to the folder with the file icon showing.  Click on the icon to download the file.  It is one more step than you had to do before but should be pretty easy to do.  Let us know if you have any questions or problems with the download.

Last – but not least –  ** All New orders for the Theatre Inventory Database Complete Package will get a free mouse pad with their order.

Thanks again – we really appreciate your business.


Costume Inventory Resources 
Uniform Inventory Resources

www.CostumeInventory.com   www.uniforminventory.com

Call toll free (US and Canada) 1-855-468-8247
Hours: M – F, 9am – 4 pm Pacific Time

December 2017 Notes

New releases of the Theatre Inventory Database, Music Dept. Inventory Database and a new Work Uniform Inventory Database will be coming soon.  Watch for an email in early January.

The Techie Green Room – https://www.techiegreenroom.com/   Here is a new site to help school theatre production people with ideas and resources.  The site hopes (In their words) “To be a place for middle and high school drama teachers and technical directors to come to be inspired, to help others, and to share successes and failures to be used as learning tools.”  Check it out for new ideas and connect to other techies.

    Here is a new site to help school theatre production people with ideas and resources.  The site hopes (In their words) “To be a place for middle and high school drama teachers and technical directors to come to be inspired, to help others, and to share successes and failures to be used as learning tools.”  Check it out for new ideas and connect to other techies.

December 15th we will be closed as out power will be out all day for the power company to do repairs in our neighborhood.  If you need to contact me, please send an email and I will contact you as soon as I can.  Thanks.

I have added a Calendar of open/closed/conference dates to the Home Page.  Please check there to see what days are open during the December holidays.

Good News ! The prices of most of our products will remain the same for 2018 as there are no significant price increases for postage or our materials (tags and labels).  We are waiting to see if there are any increases in Barcode Scanners and Rack Dividers – but they are not expected to be more than a dollar or two.

Best wishes for holidays and New Year !  See you in 2018

News for October 2017

The Theatre Inventory Database – Version 7-10 has just been released.  The new features include – keeping a Costume Piece Repair history – now you can keep track of many repairs and alterations for a garment, the Performer / Student record now has 2 new fields – School Year (to track when students graduate) and Outseam – for help measuring pants.  Contact us if you want to upgrade.

We are getting ready for the NAfME (National Assoc. for Music Educators) conference in Dallas (Grapevine), Tx in November.  I will be demonstrating the Uniform Inventory Database which helps you catalog your Uniforms (Band, Orchestra, Drum Corps, Choirs,etc), Musical Instruments, Equipment and Props (Flags, etc) and Sheet Music.  I hope to see lots of music teachers and band directors there.

We have a lot of Ultimate Ditty Bags in stock now – please place your orders before Dec 15th if you need them in January.

The Store (www.costumeinventorystore.com) now accepts reviews of products.  If you have purchased a product and want to leave us a review – we would really appreciate it.  All reviews (good and bad) help our customers make choices of what is best for them to buy.

New Resource Guide – Printing Your Own Tags.   Several customers have asked about printing their own tags and labels with barcodes.  I have prepared a Resource Guide to explain what you need to set up and start printing.  Take a look if you are interested.

As always – if you have any questions or would like to receive any free samples – please call or email us.

Call Toll Free:  855-468-8247

EMail: info@costumeinventory.com

Looking ahead to your fall productions?








Putting a production together takes a lot of work.  We are here to help you with your Costumes, Props, Wigs, Pattern, Sound, Lighting Equipment and Tools.

Our Theatre Inventory Database (Costumes, Props, Wigs, Scripts), Equipment Inventory Database (Lighting & Sound/Media Equipment, Tools), Pattern Inventory Database and the Uniform Inventory Database are easy-to-use and full featured database software applications.  Free 30-day trial – just visit the website.

We are happy to print inventory tags customized with your theatre/school/company logo and any text you wish.  The Petite Press is a great tool for applying the Iron-on tags.  We have 2 types of Barcode scanners to make entering costume tag ID’s and checking out and checking in costumes/props easy.

To help back stage we have the Ultimate Ditty Bag and Rack dividers.

Visit our website today or give us a call so you can see how we can help you.

www.costumeinventory.com             1/855-468-8247

Are you ready for Nutcracker?


The Nutcracker is one of the largest yearly events for most ballet companies.  Dancers and community members look forward to it every year.  But for the ballet companies and the army of volunteers that work to put it together every year, it is a huge job.  Are you ready for this year??

The Theatre Inventory Database is designed to help you inventory your costumes, record dancers’ measurements and contact info, create a production record for each dance/movement in the ballet, list roles for each production, and assign dancers and their costumes to a role.  From all this you can print a variety of reports including cast lists, lists of performers and their roles, list of costume pieces used, and more.

Our custom printed inventory tags are easy to apply to costumes and can be scanned with a barcode reader to make it easy to find a costume piece record or check out a costume to performer.

Contact us if you would like to see a demo of the software or receive free sample inventory tags.  We are here to help !

Upcoming Conferences – Stop by !

We will be attending and have a booth at these upcoming Conferences

          EdTA National Conference – Sept 14 – 16, 2017 Nashville, TN – Tulip Grove Ballroom

          NAfME – November 12-14, 2017 – Dallas, TX

          TETA – January 24 – 27, 2018 Galveston, TX

          USITT – March 14-17, 2018 Ft. Lauderdale, FL – Booth # 2624

We hope you will stop by to see our latest software, tags & labels, the Ultimate Ditty Bag and more.

Stage Directions – Theatre Resources Directory


Look for our ad in Stage Directions Theatre Resources Directory

If you can tell us what page # our ad is on – I will send you a 10% Discount coupon to use on your next order !

Creating Organized Storage Boxes


Click here to read/download the newest Resource Guide – Creating Organized Storage Boxes.  This Resource Guide will give you all the steps and list of materials you need to create stacks of organized boxes and bins.

Theatre Inventory Database – New Version !

The latest version of the Theatre Inventory Database (7-5) is now available for download.

The new features include:

Inventory Owner Module has been improved with new features, reports and rental receipts.InvOwner

The Props/Sets module – you can keep a Repair History and new fields for “Can it Be Painted?”, “Can it be Stood On?”, “Is it Functional? ” .  Props can also be Added to Ensembles (so if an actor needs to carry a sword or shield it can be added to the Ensemble record).


The Patterns records has a new field for Pattern Year and a Photo Gallery for Costumes made from the pattern.


Wigs Module – a few updates to the wig rental modules

New Performer Audition fields including 3 places for videos and 1 pdf/doc file

AudtionInfoNew Reports – List of Costumes for Performance sorted by Cleaning Codes, List of Ensembles by Date Updated, New Box report

If you currently have an earlier version of the Theatre Inventory Database and would like to upgrade to 7-5, please contact me so that I can help you.  Upgrades to the newest verisons are available for free for the first year then $75 after that.

A List of New Features is in the User Guide here.

Equipment Inventory Database is here !


The Equipment Inventory Database with the Lighting, Sound, and Tools modules is finally finished and ready to download.  It has the following features:

1)  Lighting Inventory Database – to track Fixtures, Accessories, Gobos, and Gels.  You can rent all lighting items to other organizations.  You can assign Fixtures with their Accessories, Gobos and Gels to a Fixture In Use record for a Production so you can track all lighting equipment used in a Production.  New fields have been added to the Fixture record to make it more complete.  The Gobos now has a Photo Gallery screen to view all the images of the Gobos you have entered.

2)  Sound Inventory Database – to track all Sound and A/V Equipment.  Sound Equipment can be rented to other organizations.  Sound Equipment – such as Mic Packs – can also be assigned to performers in a Production.  Hopefully this will make it easier to keep track of them all !

3)  Tools Inventory Database – to track Tools and other Equipment from the Scene Shop or back stage.  Tools can be checked out to other organizations.

4)  All databases have extensive search functions and reports to print to your printer or a PDF to email or post on a website.

The User Guide is not quite ready but check back for updates from the Equipment Inventory Database page.

To download the 30-day free trial – click here.

News for March, 2017

We have a new features and new products to announce plus we hope to see you at USITT in St. Louis March 8th.

Theatre Inventory Database –

New Module – Wigs!  
The Wigs module allows you to enter descriptive data on your wigs, add up to 6 photos, do searches and reports, check them out to Individuals and Organizations.  The Wigs module is an “add-on” to the Theatre Inventory Database and is $75.

New Features:
Connect Props and Wigs to Ensembles – now you can add props (like weapons or musical instruments) and wigs to an Ensemble record so you can print out the full list of what an actor wears and carries in a production.
Performers Audition Materials – On the Performer’s screen there is a new tab for Audition material.  You can link to 3 videos, a PDF and one additional image.

New Reports:
List all Costumes from a Production by Cleaning Codes. After a production is finished you can print a report of all the costume pieces that are assigned to the Ensembles.  The records will be grouped by Cleaning Codes.  (Thanks to Laurie L. for requesting this.)
Search Ensembles by Date Updated and print a list of all Ensembles with their Costume Pieces listed. (Thanks to Kathryn for this request)
Box Reports have been updated – The Box Reports are designed to go on the outside of a storage box or bin.  You can print the report by Storage Location and Box/Bin.  There are 5 different style reports to show all the items in the box or a summary. (We now offer the 4″ x 6″ adhesive pockets to hold the box report on the box/bin – see below).

The newest version – 7-2 will be released on March 7th.  If you are interested in updating your current installation to this one, please contact me after March 12th (when I get back from USITT).  Updates in the first 12 months after purchase are free, after that they are $75.

Equipment Inventory Database

The Equipment Inventory Database contains the Lighting, Sound and Equipment/Tools modules.  There aren’t any new features to the modules but they are all contained in a single application.  Each module has a price but there are discounts applied to purchasing multiple modules.  Look to download it after March 13th.

USITT – St. Louis – March 8-11

We are still busy getting everything ready for USITT.  We hope you will be coming to St. Louis next week and will stop by our booth – #327.  If you are in the St. Louis area and would like a free pass to the Expo (where all the booths are) click here: https://www.xpressreg.net/register/USIT0316/start.asp?sc=&ex=1 and when prompted enter this code to get the free pass:  CIR327 .  The Expo dates are Thursday & Friday, March 9th and 10th – 11am – 5:30 pm and Saturday March 11th from 9:30 to 2 pm.

At my booth I will be showing the newest version of the Theatre Inventory Database with the Wigs Module, new reports and other features.  I will also be showing the updated Equipment Inventory Database with the Lighting, Sound and Equipment modules.  As always I will have lots of brochures and free tape measures for everyone.  My booth is behind Oregon Shakespeare Festival’s Costume Rental.  Look for the Disney booth and keep walking.

On Wednesday I will be giving a  presentation is “Theatre Inventory Management – Where Do I Start ? “.  I will be showing a 7 step plan that will help you plan and prepare a proposal to get funding for the project.  I will also be showing the “Become The Expert” series of free lessons to help you learn about inventory management, some computer basics, taking photos for the inventory project and the essential skills for using the Theatre Inventory Database to its best advantage.

New Product: 4″ x 6″ Adhesive Pockets for Box Reports.

Several customers asked how they can attach the 4″ x 6″ Box Reports to their small and medium sized storage boxes.  We found a source for 4″ x 6″ adhesive pockets and now offer them in packages of 15 pockets.  See the photo above of the 2 boxes.  The smaller box has the 4″ x 6″ pocket.  The larger box report is in a a regular sheet protector that is taped on the box.  The 4″ x 6″ pockets are made of heavy vinyl and have a good adhesive to make them really stick. Get your boxes organized and labeled so you can tell at a glance what is inside without having to open them.

Ultimate Ditty Bags – Our Ditty Bags are becoming quite popular so we ordered more to be made and they are now in stock ready to be cutomized for you.  We are now able to offer discounts for quantities of 10 bags or more.  Check out the store to see the latest photos and prices.

Please check our website (www.costumeinventory.com) for any updates as they become available.
Please contact us if you have any questions about the software, tags or other products.

As a quick reminder – while I am at USITT (March 7 – 11) I will not be able to process any orders.  I will take care of all of them when I return on Monday, March 13th.